Imagination + Services

Imagination⁺ Meeting Planners Inc. offers a wide variety of services for the corporate, association and government business sectors. Click here for a partial list of clients and testimonials. Click here to view our Meeting Cycle.

We can manage your event from determining objectives through to evaluation and everything in between.

Program Design

• Working with your staff, we will determine the best types of sessions, networking and social elements. Budget Design and Management
• Develop the budget based on client's requirements and control expenditures throughout the process
• Review and OK all expenditures after the conference/event

Research and Negotiate Vendors

• Prepare, solicit proposal for various elements of conference/event including 
  o Venue 
  o Audio visual 
  o Entertainment 
  o Speakers 
  o Décor
• Negotiate all contracts
• Manage all vendors, ensuring contract terms met

Marketing and Promotion

• Prepare marketing pieces for 
  o Web 
  o Print 
  o Email
• Prepare press releases and follow up

Registration

• Determine registration costs
• Manage registration process including 
  o Monies, credit cards 
  o Confirmation letters 
  o Database 
  o Web based registrations

Sponsorship and Exhibits

• Determine appropriate sponsorship strategies
• Determine appropriate exhibitor strategies
• Manage sponsorship and exhibitor contracts
• Manage sponsors and exhibitors on-site
• Prepare post-conference spoinsor and exhibitor reports to client, sponsors and exhbitors

Risk Management

• Create a risk management plan to ensure safety and security of conference

Environmental Sound Meeting

• Create evironmental sound meeting principles that fit client and city

Corporate Social Responsibility

• Strategically, design Corporate Social Responsibility Plan to enhance visibility in meeting city and leave a legacy of 'doing good'.

On-site Management

• Determining, hiring, managing on-site human resources
• Manage any crisis that happen on-site

Speaker Selection

• Determine appropriate speakers
• Contract and manage speakers

Pre-Conference Meeting

• Meeting with all vendors to ensure smooth operation of conference/event

Post-Conference Meeting

• Meeting with appropriate personnel after the event to prepare final report